Lesson: January - Meeting Month

January will always be a busy month for me. Meeting and meeting all the time. This January is the busiest month than before. Usually in January, we have 3 annual meetings in the office, but probably this time only 2 annual meeting. The other one will be held on February.

First Annual Meeting

The first one is the annual meeting of a sister company in the company group. My task is to summarize the meeting and to create fun games. Meeting was held in Jogjakarta, I like this city. The weather wasn't friendly cause we are having raining season. Two days of meeting which always end late at night. It was difficult to stay focus with such long hours of meeting. One of my job was to make ice-breaker, so everyone can be fresh and focus again on the meeting. 

It wasn't easy to find a good ice-breaker games. We need to think games that can build sense of belonging and team work. My coworker and I managed to give good ice-breakers during the meeting. We laughed, we have fun, we can focus well during the meeting. Beside ice-breakers, we also created an Amazing Race. We made them run and do many things, started from the hotel to Ambarukmo Mall, then to Candi Prambanan and Candi Boko. Tired but all of us have fun. Really enjoyed this sister company annual meeting. Satisfied!!!

Second Annual Meeting 

This was the meeting of the big company. Main task is to summarize the meeting but as a senior secretary I have many tasks. I am the organizing committee. I arranged the meals, chose the catering service, the snack. I gave the ice-breakers too, well I used the previous ice-breaker of first meeting, hehe. I am also the steering committee coordinator. So, I have to arrange my other steering committee and made the final summary of the meeting. Super tired, as the meeting ended very late at night, for 4 nights in a row. Tired physically, tired mentally. 

Too many tasks made me less focus. There are several out of hand situations. Like the catering was late, the lack of food, the other small meeting that want to change the result in every time, etc. There are frictions in the whole committee. I even lose my control and got angry to coworkers due their lack of responsibility. This was a hard one. 

At the end, everything went well. Thanks be to God. Thank You, Lord for providing me with strength. I couldn't do it without YOU.  

Now, my stamina is really at the lowest level. I have a stiff neck, hard to breathe, blood from nose, headache, gastric tummy, super sleepy, super tired. I need a break, need a vacation... 

Lesson to learn:

I need to improve my communication skill again, as I found out that my coworker didn't follow my order on how to finish the task I gave to them. I do like their initiative but their lack of responsibility is really a barrier to the team. 

As I quote from the main theme of the meeting: "ONE WORD, ONE ACT". 

Really need to implement this one in the team. We need everyone in the team to have one vision and act together to fulfill the vision.

Picture source:

http://comeniuspiazza.files.wordpress.com/2013/10/meeting-image21.jpg